NIH Grant Application->Award Timelines

For easy viewing-searching, please see below for grant application submission, review, processing, and award timelines posted as comments in NIH Paylines and Resources (writedit will move them here from interactive discussion). For those posting their timelines, since the whole thread is not carried along, please include the IC, funding activity code, and scores/percentiles along the way plus any useful advice, tips, cheerleading, etc.. Thank you all!  Last updated: 24 June 2020


Last week I got my first NIH grant funded–an R01 from NIA. Thanks so much for maintaining this website, since I did not have mentors who could fill me in on what phrases like “Pending administrative review” really meant! I will post my timeline below.

For others posting timelines, maybe include the date of the Notice of Award instead of just saying “today,” since the timestamp can get lost when the comment is archived. I also would have liked to see by what % people’s awards were cut. I found myself wondering what the range was, to help me plan in advance how to reduce my budget.

Also, a note in case it’s of interest to other newbies: not only can NIH start your award after your proposed start date, but they can also start it before your proposed start date, even considerably earlier. I had entered a start date of Jan. 1, 2021, but my award will start Sept. 1, 2020, I guess because they wanted to allocate the money this fiscal year. This was unexpected (but I’m not complaining :).)

My NIA R01 timeline:

02/05/2019: First R01 application entered into system.
06/06/2019: Received impact score of 40 and percentile of 28.
06/19/2019: Receive my full summary statement.
Late summer 2019: After many unsuccessful attempts to contact my PO, by email and phone, I finally talk with her once. She gives me some feedback on the application and encourages a re-submission.

11/05/2019: Submit revised application (A1).
02/11/2020: Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
02/12/2020: I get impact score of 24 and percentile of 13; within NIA’s funding range for early stage investigators.
02/20/2020: Receive my full summary statement.
07/01/2020: Council review completed.
07/06/2020: Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
08/05/2020: Award prepared: refer questions to Grants Management Specialist.
08/17/2020: Application awarded; received NOA with 18% cut to proposed budget and revised (4 months early) start date.

I really learned a lot from this amazing site, Thank you! I will contribute a R44 grant timeline for NIAID. We are really lucky to get this one especially during this uncertain times.

08/04/2020 Award prepared: refer questions to Grants Management Specialist.
06/26/2020 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
06/02/2020 Council review completed.
03/12/2020 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
01/15/2020 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
01/05/2020 Application entered into system

There isn’t a lot of information the R36 mechanism so I thought I’d post my timeline here. My impact score was a 27. When I spoke to my PO after receiving the summary statement, they were optimistic and said it was within the fundable range, but could fall on either side of the funding line. This was in contrast to my A0 application with an impact score of 38, for which I was strongly encouraged to resubmit.

07/15/2020 Awarded
07/08/2020 Award prepared: refer questions to Grants Management Specialist.
05/20/2020 Just in Time request (from GMS)
05/13/2020 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
05/12/2020 Council review completed.
02/21/2020 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
11/27/2019 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
11/18/2019 Application entered into system

As a student who had never before applied for NIH funding, your blog has been a constant source of advice and encouragement throughout my entire Kirschstein-NRSA F31 application process (NIA). I am immensely grateful to you and your posters for the resource you have created together. Below is a timeline of my F31 application odyssey; I hope it’s as useful to other grant applicants as so many of the timelines on your blog have been for me.

A0 Application (Initial Submission):

4/08/2019 Status: “Application entered into system”
4/26/2019 Status: “Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator”
6/13/2019 Study Section meeting date
6/17/2019 Status: “Scientific Review Group review completed. Refer any questions to Program Official”
7/09/2019 Status: “Summary Statement available” (Impact Score: 42)
7/31/2019: Phone conversation with PO who recommended I consider working on a resubmission

08/04/2020 Status: “Application withdrawn: previous application funded” (see below)

A1 Application (Resubmission):

12/9/2019 Status: “Application entered into system”
12/23/2019 Status: “Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator”
2/27/2020 Study Section meeting date
3/2/2020 Status: “Scientific Review Group review completed. Refer any questions to Program Official”
3/14/2020 Status: “Summary Statement Available” (Impact Score: 24)
3/18/2020 Phone conversation with PO regarding funding probability. PO stated that funding probability was reasonable based on reviewer comments and impact score
4/3/2020 Email on behalf of PO requesting response to reviewer comments in Summary Statement
4/27/2020 Response to Summary Statement submitted
5/29/2020 Email conversation with PO regarding expected funding decision timeline. PO mentioned that she had recommended the application move forward and expected funding decisions would be made in June or July
7/2/2020 JIT information requested (email sent directly to our department’s Pre-Award Administrator)
7/6/2020 Status: “Pending administrative review. Refer any questions to Program Official or Grants Management Specialist”
7/8/2020 JIT deadline
7/24/2020 Status: “Award prepared: refer questions to Grants Management Specialist”
08/4/2020 Status: “Fellowship awarded”

Below is the timeline for my R15 grant. Thank you so much for maintaining this website. Extremely valuable!

Timeline for an A0 NHLBI R15 application
10/24/19: Application entered (cycle III)
11/06/19: Scientific review group pending. Refer any questions to the scientific review administrator
2/03/20: Date of the study section
2/07/20: Scientific review group complete: council review pending. Refer any questions to program official (note: the program official was not listed in the summary statement). Impact factor 24 (no percentile).
2/21/20: Request for JIT
2/26/20: Summary statement available
3/26/20: Name of the program official became populated on the status information page (found out, by phone communication, that the program official was assigned at this time)
6/09/20: Date of the council meeting
6/15/20: Council review completed
6/22/20: Pending administrative review. Refer any questions to program official or grants management specialist.
6/23/20: Contacted by GMS to request additional JIT.
7/22/20: Award prepared, refer questions to Grants Management Specialist
7/29/20: Application awarded (Notice of Award [NOA])
Note that there were many times that updates were populated first on the status information page, and days later on the status results page.

I wanted to share my timeline for those who have applied or thinking of submitting a K application. Thank you Writedit for maintaining this blog. Your input and feedback has been extremely valuable.
Folks, this was my 2nd application of the 3 application. All in all DO NOT GIVE UP!

08/25/2020 Application awarded.
08/17/2020 Award prepared: refer questions to Grants Management Specialist.
06/30/2020 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
10/30/2019 Council review completed.
06/21/2019 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
03/18/2019 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
03/08/2019 Application entered into system

Thank you for your insight. This blog is a great resource for the community. Apparently the world sensed my unease and the status of my DP2 application changed today to “Award prepared: refer questions to Grants Management Specialist.” To be helpful to future readers, the timeline was

5/29: Assigned Common Fund + NIGMS in eRA Commons
6/19: JIT request
7/16: Award prepared

I have returned to provide my timeline as it may be helpful for others. It was a lot of “hurry up and wait” for this to finally come through. So thankful for this to have ultimately been funded this current fiscal year.

Oct 2018–First submission of R01 proposal
Feb 2019–SRG completed, not discussed
June 2019–A1 submission
Oct 2019–SRG completed, scored borderline, told to wait and see
Feb 2020–Council meeting completed, not included in pay list
Feb 2020–Submission of “new” A0 to different study session
April 2020–previous A1 nominated for IDeA co-funding
June 2020–SRG completed for new A0, scored within payline
June 2, 2020–previous A1 changed status to “pending administrative review”
June 18, 2020 (AM)–PO emailed to indicate the previous A1 will be funded via the IDeA co-funding mechanism (Current A0 will be withdrawn)
June 18, 2020 (PM)–JIT request from GMS, deadline 5 business days to submit (submitted as requested)
July 15, 2020–Award prepared
July 22, 2020–Notice of Grant Award
Aug 1, 2020–Project start date

Hi All,

Thanks for this website. I’ve found it helpful and encouraging over the past several years. I’d like to contribute my K23 application timeline as encouragement to others to persist:

6/2017: new application submitted
fall 2017: not discussed

6/2018: new application submitted
10/2018: score 33,
11/2018: discussed w PO, above payline so won’t be funded, encouraged resubmission

2/2019: A1 application with significant efforts to be responsive to summary statement
6/2019: not discussed

10/2019: new application entered into system, revised version of previous submitted after discussion with mentors and other experienced grant-writers and K-mentors
2/2020 Scientific Review Group completed, score 22
3/2020 JIT request from a human being
4/22/2020 pending administrative review
5/13/2020 award prepared
5/21/2020 NOA

It’s ya boy iloiktoitals back with a rundown of my full timeline for a K99 at the National Institute on Aging-

Pre-Application Timeline:

08/20/2018 Cold emailed POs about K99 grant idea- POs not particularly impressed, suggested elaboration on the aging component of the grant, etc.

09/05/2018: 45 min phone-call with a (different) PO who pointed out more inadequacies in my research strategy and proposed coursework

Application Timeline

06/11/2019 Status: Application entered into system.

06/19/2019 Status: Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.

09/27/2019 Status: Scientific Review Group review completed (Impact Score 20): Council review pending. Refer any questions to Program Official.

10/11/2019: Automated JIT notification/request (To be ignored)

10/22/2019 Summary Statement available

12/11/2019 Email on behalf of PO: Request for 1-2 page response to reviewer’s concerns

12/19/2019 2 page response submitted.

01/16/2020 Email on behalf of PO: Request for Institutional Support Letter with proof of visa support throughout the K99 period of the grant (Originally submitted Institutional Letter did not mention visa support)

01/21/2020 Council review (allegedly) completed, but no change in eRA Commons Status; Status still read “Council review pending”

03/09/2020 Received personalized JIT request from GMS- Current and Pending Support for all personnel, IACUC documents by 03/13/2020

03/09/2020 Status: Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.

03/12/2020 JIT materials submitted.

03/19/2020: Additional questions on JIT materials, Request for Institutional Support Letter with proof of visa support throughout the K99 period of the grant (again)

04/21/2020 Status: Award prepared: refer questions to Grants Management Specialist.

04/30/2020 Status: Application awarded.

A few more twists and turns than expected, thanks for all your help!

03/27/2020 Application awarded.

03/18/2020 Award prepared: refer questions to Grants Management Specialist.

02/15/2020 Worldwide pandemic

01/08/2020 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.

10/01/2019 Continuing Resolution

08/29/2019 Council review completed.

07/24/2019 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.

02/25/2019 Council review completed.

11/15/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.

09/17/2018 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.

09/04/2018 Application entered into system

Hello, I’m disclosing my career development grant arc over the last 4 years. Keep on hustling and believe in yourself!

Thanks to everyone who posts on here!

11/16 – NHLBI K99 Not Discussed
06/17 – NHLBI K99-A1 Not Discussed
06/17 – Ran out of eligibility to submit K99 again
06/18 – Fired from lab for not having potential
07/18 – Joined lab that believed in me
10/18 – Submitted NIDDK K01 project that was designed from scratch in 3 months
02/19 – NIDDK K01 scores 48 (outside of payline)
07/19 – Resubmit NIDDK K01 addressing major concerns
11/19 – NIDDK K01-A1 scores 28 (on the bubble)
02/20 – Resubmit NIDDK K01 as a de novo application
02/20 – A day after submitting NIDDK K01 receive pay letter for NIDDK K01-A1 application scored at 28
03/20 – Receive NIDDK K01 Notice of Award

Timeline from ERA commons.

03/20/2020 Award prepared: refer questions to Grants Management Specialist.
01/30/2020 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
11/01/2019 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
07/12/2019 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
07/09/2019 Application entered into system

Hi Writedit, thanks for maintaining this incredibly useful resource. I’m posting my full timeline in case it is helpful for other applicants (this was K08 at NIDDK):

04/27/2018 Initial phone conversation with PO about Specific Aims.
06/12/2018 Status: Application entered into system.
06/20/2018 Status: Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
10/23/2018 Status: Scientific Review Group review completed (impact score 34): Council review pending. Refer any questions to Program Official.
11/29/2018 Summary Statement available.
12/10/2018 Post-review conversation with PO; rebuttal letter requested in advance of January council meeting.
01/13/2019 Rebuttal letter submitted.
01/17/2019 Status: Council review completed.
01/23/2019 Email from PO recommending resubmission.
03/12/2019 Status: Application (A1) entered into system.
03/20/2019 Status: Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
06/24/2019 Status: Scientific Review Group review completed (impact score 26): Council review pending. Refer any questions to Program Official.
07/08/2019 Automated JIT request.
07/22/2019 Summary Statement available.
07/26/2019 Post-review conversation with PO; expressed optimism re: funding potential, requested rebuttal letter in advance of September council meeting.
08/30/2019 Rebuttal letter submitted.
09/12/2019 Status: Council review completed.
10/04/2019 Email from PO expressing continued optimism but noting there would be no definitive information until FY2020 budget signed.
01/31/2020 Email from PO stating that they are moving forward with award and tailored JIT request would be forthcoming.
02/07/2020 Received personalized JIT request from GMS.
02/11/2020 Status: Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
02/19/2020 JIT materials submitted.
03/02/2020 Status: Award prepared: refer questions to Grants Management Specialist.
03/03/2020 Status: Application awarded.

Today, I received the NOA (R01, NHLBI, ESI). I wanted to share the status history. Thank you for helping through this long waiting period and good luck to all those who are waiting.

Status History
Effect Date Status Message
03/06/2020 Award prepared: refer questions to Grants Management Specialist.
02/27/2020 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
02/18/2020 Council review completed.
10/18/2019 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
06/27/2019 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
06/04/2019 Application entered into system

Hi Writedit,

I got the NoA this morning. This blog was a constant source of information and was very very helpful, thank you.

I am posting my timeline with the hope that this would be of help to others

02/18/2020 Award prepared: refer questions to Grants Management Specialist.
01/24/2020 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
09/11/2019 Council review completed.
06/17/2019 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
03/15/2019 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
03/05/2019 Application entered into system

First of all, many thanks to Writedit for contributing this excellent site. Here is the timeline for my first NCI-R01/R37:

A0 submission:
June 2018: Submission
October 2018: Review score 18th (Not funded; ESI payline 14th)

A1 submission:
March 2019: Resubmission
June 2019: Review score 1st
September 2019: Council meeting
November 2019: JIT requested
November 2019: PO notified a conversion from R01 to R37
January 2020: Notice of Award

END OF FY19

Just received my NOA last night! here is my timeline in case it’s helpful for others. Thank you again for maintaining this site writedit, so helpful to have these questions answered!

09/19/2019 Award prepared: refer questions to Grants Management Specialist.
07/10/2019 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
03/22/2019 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
03/19/2019 Application entered into system

I had NoA and would like to share my timeline!! Hope this helps somebody who is applying for same grant as me.

06/08/2018 Submission, K08, NCI
06/18/2018 Scientific review group review pending
10/16/2018 Scientific review group review completed
10/21/2018 Review score 29
10/22/2018 Discussed with PO regarding funding chance
02/13/2019 Council review completed
05/29/2019 Pending administrative review. Refer any question to PO or GMS
06/15/2019 JIT request by PO via email. Submitted the JIT and 1 page rebuttal letter
08/01/2019 Emailed GMS, received update regarding start date
09/11/2019 Notification of award

This was my first NIH grant application and it took 15 months from submission to NoA. It was such a long process, but learned a lot. Communication with PO is important although they are extremely busy to answer for all those emails. Also, thank you Writedit so much for your tremendous helps/comments/advice.

THANK YOU ALL. I RECEIVED NoA today of my R21.

Status: Application awarded.
Last Status Update Date: 09/09/2019

Here is time line.Effect Date Status Message
09/03/2019 Award prepared: refer questions to Grants Management Specialist.
06/14/2019 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
03/15/2019 Council review completed.
03/15/2019 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
03/06/2019 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
11/26/2018 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
11/16/2018 Application entered into system

Finally received my Notice of Award (for a 9/1 start date – just in time!) Thought I would share my timeline. This is for my R15 renewal application with NIGMS. It did not get a great score (37!) so initially I did not have a chance of funding. But in the end, it was funded in full!

08/30/2019 Application awarded

08/26/2019 Award prepared: refer questions to Grants Management Specialist.

06/04/2019 Email from Program Officer to let me know my grant will be funded in full!

05/30/2019 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.

05/20/2019 Council review completed.

03/15/2019 Phone call with Program Officer. Told me that since there were a lot of positives in the summary statement, and since reviewer 1 made some clearly incorrect statements and should not be serving as a reviewer, that she would fund my grant “if given the green light from the budget office” but strongly recommended resubmitting in light of the impact score.

02/13/2019 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.

11/02/2018 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.

10/24/2018 Application entered into system

Thanks for maintaining this page. I stumbled upon it after receiving IS and it’s been quite helpful.

Sharing NCI K08 timeline as a resource to other applicants.

10/12/2018: Application entered into system
10/22/2018: Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
03/04/2019: Scientific Review Group review completed: Council review pending. Refer any questions to Program Official. Impact Score: 24
06/11/2019: Council review completed.
07/26/2019: Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
08/19/2019: Award prepared: refer questions to Grants Management Specialist.
08/20/2019: Notice of Award

I post my timeline here in case someone need it:

10/17/2018: Application entered into system;
10/20/2018: Scientific Review Group review pending. Refer any questions
to the Scientific Review Administrator.
03/27/2019: Scientific Review Group review completed: Council review
pending. Refer any questions to Program Official.
05/17/2019: Council review completed;
06/23/2019: Official JIT requested;
06/27/2019: JIT submitted;
08/06/2019: Pending administrative review. Refer any questions to
Program Official or Grants Management Specialist.
08/14/2019: Award prepared.

I want to thank writedit and other applicants for the helpful discussions, and wish everyone best of luck!

Writedit, thank you for the very informative blog that helps ease all the impatient minds out there, mine included. For a different perspective I wanted to post my timeline for an industry NIH grant, since it seems the information available is even less than academia. This is for an NIH NINDS U44 Cooperative Agreement and while it took a while the process has been smooth and the staff has been great.

08/05/2019 Award prepared: refer questions to Grants Management Specialist.
07/17/2019 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
02/15/2019 Council review completed.
10/26/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
06/22/2018 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
06/19/2018 Application entered into system

Fingers crossed for the NoA in the next few days!

In case this helps other K99 applicants:

Effect Date Status Message
07/01/2019 Award prepared: refer questions to Grants Management Specialist.
06/21/2019 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
05/22/2019 Council review completed.
02/08/2019 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
11/20/2018 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
11/12/2018 Application entered into system

{incomplete but informative}:

Hi write edit, as with everyone else, thanks so much for the huge resource you provide (the NIH should put you on retainer!) Your advice helped me land a F32 years ago (!) and I’m back with a question about a K99.

My question regards the highly ambiguous ‘pending’ status. Looking over previous responses, I’m still not quite clear what this means or what my next steps are. During my last communication with my PO I was told: others need to review the package so the status may change. Then the status changed to ‘pending’. If you could give me your honest appraisal of what ‘pending’ means I’d really appreciate it. Im not sure if I should be contacting the PO or just waiting. I dont want to seem unengaged, but also dont want to pester. Thanks!

If it helps at all, the K99 is at NHGRI. The timeline has been as follows:
06/26/2019 JIT submitted
05/21/2019 Council review completed.
03/11/2019 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
10/19/2018 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
10/11/2018 Application entered into system

Thanks for being so awesome!

NIA F31 Timeline

A0
12/07/2017 Application entered into system
04/05/2018 Scientific Review Group review completed.

A1
08/07/2018 Application entered into system
11/08/2018 Scientific Review Group review completed.
02/25/2019 Pending administrative review
04/17/2019 JIT request
06/02/2019 Award prepared
06/06/2019 NOA

Here is my activity timeline (R44, NINR) for those who are interested in such things as they read the tea leaves for their own grants:

09/05/2018 Application entered into system
09/14/2018 Scientific Review Group review pending
11/07/2018 Scientific Review Group review completed
01/29/2019 Actual council meeting date (but not status change)
02/21/2019 JIT request from GMS (no status change)
02/25/2019 Council review completed.
03/01/2019 Pending administrative review.
05/23/2019 Award prepared.
05/23/2019 Pending administrative review.
05/31/2019 Award prepared.
06/05/2019 NOA received

Of note, the council review occurred a month before the status changed on ERA Commons. Also the award went from “prepared” back to “pending” because there was an issue in the budget (a nervous 2 weeks for me). There was also 3 months between the start of the administrative review and the NOA, so don’t get nervous when weeks pass by during the Pending phase.

Dear writedit,

At long last I received a Notice of Award for my revised K99 from NIAAA (impact score of 20). The review timelines in this forum were extremely helpful to me during this process, so I wanted to share mine as well.

01 = first submission, A1 = revised submission.

10/06/2017 01 – Application entered into system
03/07/2018 01 – Scientific Review Group review completed:
Application was Not Discussed (ouch).
07/10/2018 A1 – Application entered into system
10/17/2018 A1 – Scientific Review Group review completed
Impact Score = 20
02/07/2019 A1 – Council review completed.
03/15/2019 A1 – Pending administrative review.
04/01/2019 My proposed start date.
05/15/2019 A1 – Award prepared: refer questions to Grants
Management Specialist.

Thanks for maintaining this very helpful blog. Here is the timeline for my A0 R01 application funded by NIGMS.

03/21/2019 Application awarded
03/15/2019 Award prepared: refer questions to Grants Management Specialist.
03/05/2019 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
01/28/2019 Council review completed.
10/24/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
06/14/2018 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
06/05/2018 Application entered into system

Paying it forward as the timelines posted here were so helpful while trying to read the tea leaves during my K23 application process (IF 25 NIMH). Thank you, Writedit, for maintaining this site! Good luck to all.

03/06/2019 Application awarded
02/27/2019 Award prepared
02/05/2019 Pending administrative review
02/05/2019 Council review completed
11/27/2018 Real JIT request
11/14/2018 Phone call with PO – “cautiously optimistic”
11/05/2018 Automated JIT request
11/02/2018 Summary Score released
10/22/2018 Scientific Review Group review completed
06/16/2018 Scientific Review Group review pending
06/04/2018 Application entered into system
10/11/2017 Conversation with PO – “project fits with funding priorities”

In case people are interested in my K01 timeline (score: 27)

June 12, 2018 – submitted / entered into system

06/20/201 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.

10/31/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.

02/13/2019 Council review completed.

04/05/2019 Just in time request from PO/grant specialist

04/16/2019 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.

04/26/19 Sent in Just-In-time

05/01/2019 Award prepared: refer questions to Grants Management Specialist.

05/06/2019 Notice of Award

It look almost a year and I ended up submitting a revision but it was withdrawn when my first grant was awarded.

Hi Writedit

Thank you for maintaining this blog! I was awarded my F30 with NIA and wanted to paste my timeline below for others to reference. My requested start date was 4/1/19, which was approved. I submit on 8/8/18.

03/29/2019 NOA received
03/26/2019 Award prepared: refer questions to Grants Management Specialist.
02/25/2019 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
11/08/2018 Scientific Review Group review completed. Refer any questions to Program Official.
08/16/2018 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
08/08/2018 Application entered into system

Also: I never received JIT request.

Hi All,

I received my NGA for my K99 (my impact score was 23)! I wanted to give the timeline so that other people who apply for K99s from NINDS could have a better idea of the timeline to expect. Also, while not on the official timeline, there is a training council meeting that happened in early January where which K99s were ranked/recommended to be funded to advisory council.

06/08/2018 Application entered into system
06/18/2018 Scientific Review Group review pending. Refer any
questions to the Scientific Review Administrator.
10/29/2018 Scientific Review Group review completed: Council review
pending. Refer any questions to Program Official.
11/19/2018 Received summary statement
02/15/2019 Council review completed.
02/19/2019 Pending administrative review. Refer any questions to
Program Official or Grants Management Specialist.
03/06/2019 Award prepared: refer questions to Grants Management
Specialist.
3/11/2019 NGA Received.

Hi Writedit:

I am positing here updates on how things unfurled with my R01 application
A0-Application submitted 1/20/2018
Scientific review complete 6/20/2018
JIT submitted in response to NIH general call: 9/25/2018
No JIT was asked further
Council review completed 10/22/2018
Pending administrative review 11/27/2018
Award prepared 1/24/2019
Awarded 2/1/2019

Thanks for all your help and support during this long process of nearly one year.

Dear writedit,

Thanks so much for providing and maintaining this wonderful resource. I recently obtained an NIGMS SCORE SC2. Below is my timeline.

02/05/19 Award prepared: refer questions to Grants Management Specialist.
12/04/18 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
09/17/18 Council review completed.
07/13/18 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
01/25/18 Application entered into system

{added this one to remind everyone eRA status changes are never guaranteed indicators of awards}:

My Status History is confusing. On Jan 29th, the status was “Award Prepared”, but today (Feb 7th), it changed back to “Pending administrative review” and listed the date as Jan 29th, which was not there yesterday and even this morning when I woke up and checked. Have you ever heard of this happening before? I wonder what happened.

11/27/2018: Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.

01/29/2019: Award prepared: refer questions to Grants Management Specialist.

01/29/2019: Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
^This status appeared on 02/07/2019….

I posted a couple of questions about NCCIH RFA and FY18 EOY funding back in Sep. It did not make the opportunity at that time-my proposal went into administrative review but ‘bounced back’-very frustrating. However, it was waitlisted for FY19, went to admin review again in Dec, and I was lucky enough to receive the award just now. Below is the timeline.

01/28/2019 NOA
01/22/2019 Award prepared: refer questions to Grants Management Specialist.
12/12/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.

09/20/2018 Council review completed.
09/04/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
08/15/2018 Council review completed.
07/16/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
03/22/2018 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
03/19/2018 Application entered into system

Thank you for the helpful comments and the great resource!

I wanted to share my timeline since I found this resource to be so incredible! Especially during the times when I would check ERA which updates before emails and notices go out! My K01-A1 was recommended for funding last year but the IC maxed the K budget before funding mine. I was encouraged to submit a new K01-A0 which was scored well but not quite as well as my A1- the study section had just been completely rearranged. During a discussion with my PO in Dec 2018 about my new A0 score I was told my A1 was being recommended at the upcoming council.

01/24/2019 . Award Prepared
12/26/2018 . Official JIT
12/18/2018 Pending administrative review.
05/15/2018 Council review completed.
03/23/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
01/16/2018 Scientific Review Group review pending.
01/08/2018 Application entered into system

1st submission Sept 2017 Impact 37 (A0)
2nd submission Jan 2018 Impact 30 (A1)
3rd submission Sept 2018 Impact 33 (new A0)

Cannot wait to get the official NOA!!!!

Thanks for the detailed response.I assumed that my A0 was no longer being considered because my A1 received a better score. The timeframe is :

10/12/2017 – A0 submitted
04/05/2018 – Scientific Review Completed (Impact Score:37)
04/24/2018 – Summary Statement available
05/02/2018 – JIT request from PO
05/24/2018 – Council meeting
07/12/2018 – A1 submitted
11/14/2018 – Scientific Review Completed (Impact Score:18)
12/21/2018 – Summary Statement available
01/24/2019 – Council meeting

Unfortunately, my PO is not very responsive. I emailed him several times since I received the summary statement of the A0 application (yes A0). I have never received a response. So I have no way of knowing the likelihood of funding.

{not a complete to award timeline but an indicator of what to expect for fellowships}:

Excellent blog! My F32 A1 application was scored within the payline (7th %, 22 impact score) for NHLBI last June and my PO said it would probably be funded in the FY2019 budget period but my application has been pending for over 3 months now and I am a little concerned. So far this has been my timeline:

06/13/2018: Scientific Review Group review completed. Refer any questions to Program Official.

11/30/2018: Pending administrative review. Refer any questions to Program Official or Grants Management Specialist. JIT requesting IACUC approval and confirmation of degree conferral date sent to me by email.

12/4/2018: JIT materials submitted.

1/25/2019: Second JIT request asking for earliest possible start date sent to me by email and response submitted the same day.

Other comments here suggest R01 type grants can be pending for a long time but other postdocs with F32s that I know got their NOAs within 1-2 weeks of JIT requests. Should I reach out to my PO again or just wait it out?

Thanks!

Writedit, thank your so much for your insight and encouragement as I have been pursuing my R15 grant. I finally got NOA this week. Here is my timeline:
Submission 1: ND
Submission 2: 40 impact score
Submission 3: 30 impact score
Submission 4: 19 impact score
01/16/2019 Received NOA
01/10/2019 Award prepared: refer questions to Grants Management Specialist.
11/16/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
08/15/2018 Council review completed.
05/29/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
03/05/2018 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
02/21/2018 Application entered into system

END OF FY18

Dear writedit, your blog has been very helpful in the process to receive a funded F32 application through NINDS. I thought it’d be helpful to include some information.

09/12/2018 Notice of Award received.
09/07/2018 Award prepared: refer questions to Grants Management Specialist.
08/30/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
08/10/2018 Talked to Program Official. Said I was one of top applications and would be funded FY2018.
06/25/2018 Scientific Review Group review completed. Refer any questions to Program Official. (Received an impact score of 30 without a percentile listed)
04/12/2018 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
04/04/2018 Application entered into system

Dear Writedit, I received the NoA today. NIDDK was able to fund my R01 with the FY2018 funds. My application is an A1 scored at 2 percentile. There is a 10% across the board budget cuts, but I still get 5 years of funding. Here is my timeline:

09/20/2018 Notice of Award received
09/14/2018 Award prepared: refer questions to Grants Management Specialist.
09/14/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
09/10/2018 Council review completed.
06/25/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
03/13/2018 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
03/05/2018 Application entered into system

For all: Here is my timeline. This is an A1 application.

09/14/2018 Awarded
09/10/2018 Award prepared: refer questions to Grants Management Specialist.
07/10/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
05/17/2018 Council review completed.
02/23/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
11/10/2017 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
11/02/2017 Application entered into system

Thank you Writedit and everyone here for the helpful comments. This site has been tremendous help to me! I have just received NOA for my R01 funded by the NIA. Here is my timeline:
09/05/2018 NOA received
08/30/2018 Award prepared: refer questions to Grants Management Specialist.
07/09/2018 JIT materials requested and submitted
06/27/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
05/23/2018 Council review completed.
03/01/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
10/25/2017 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
10/05/2017 Application entered into system

I just want to share my timeline since I finally received the NOA from NIGMS.

09/03/2018 NOA for a start date of 09/05/2018
08/28/2018 Award prepared: refer questions to Grants Management Specialist.
07/16/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
05/29/2018 Council review completed.
02/08/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
10/17/2017 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
10/04/2017 Application entered into system

I’d like to add my timeline for an NIDDK K01. Seeing these from others was really helpful to me when I waiting for my NoA. This goes back to 2017, when I submitted the A0. I hope it helps others. I do wonder if this was atypical timing though, as it seemed to happen really fast from score to NoA, maybe so they could keep it in the fiscal year ending 8/31?

06/12/2017: A0 Submitted to DK
10/25/2017: Study section meeting (DDK-B)
10/30/2017: A0 Impact score: 43
12/03/2017: A0 Summary statement available
03/12/2018: A1 Submitted to DK
06/19/2018: Study section meeting (DDK-B)
06/22/2018: A1 Impact score: 21
07/05/2018: A1 JIT information requested
07/26/2018: A1 Summary statement available, invitation to respond to weaknesses within 8 days
08/13/2018: A1 More JIT information requested
08/31/2018: A1 Notice of Award

I also have a question on the K research budget. I’m starting the second year of the award, and more hands would help me to move at the pace I want. I was advised by a mentor to hire an undergrad for hourly paid work. My dept admin is telling me that they cannot put that on my shortcode, that it’s not allowed because of this statement in the solicitation “Salary for mentors, secretarial and administrative assistants, etc. is not allowed.” and that the way they would put this in my K account it would appear as an “administrative salary cost.” They are double checking this as not allowable with our grants office, since this K is a first for them. Is this truly not allowed for K awards? Or is it allowed, and this is some admin/institution-specific thing? I did not write non-salaried technician support into my research budget (I don’t know if this is allowed), though I did dedicate quite a bit to core services which includes staff support. If anyone has experience please advise. Thank you in advance.

Hi Writedit, I have been reading this blog for several months, and I’d like to let you know that this blog is so invaluable for early-stage investigators like me to navigate the complicated NIH grant application process. Thanks so much for maintaining this site. Here please let me share the timeline of my first R01 application (NIGMS).

10/05/17 Application entered into system
02/01/18 Scientific review completed (29%)
05/01/18 JIT requested by the program director
05/29/18 Council review completed
06/20/18 Pending administrative review
08/23/18 Award prepared
08/29/18 Award notice sent

I can finally post my timeline for my NICHD R01 (A0):
Oct 4, 2017: Application entered into system
Oct 20, 2017: Scientific review group pending
Feb 28, 2018: Scientific review group completed (Impact score 26, percentile 9)
Jun 7, 2018: Council Meeting date
Jun 22, 2018: Council review complete
Jul 2, 2018: Pending administrative review
Jul 27, 2018: JIT requested
Jul 30, 2018: JIT submitted
Aug 20, 2018: Award Prepared
Aug 23, 2018: NoA posted

There is ~17% budget cut which is slightly disappointing, as colleagues mentioned they are unlikely to cut a NI/ESI. Oh well, happy to have the grant!

Woohooo! Got my NoA for my K99 A0 submitted to NIMHD. One year ago when I started working on this application, it was to get rigorous grant writing experience. I was so sure that a secondary funding source would be able to support me for an additional year. But, that secondary source never materialized and all my hopes rested on this K99. Funny how things work out! April/May/June/July were stressful months as I wavered between looking for another postdoc position or just sitting tight and waiting. And, Visa stress on top of that. But here’s to all that time spent obsessively refreshing eRA commons status.

Here’s the timeline to award in reverse chronological order:

08/17/2018 12:37 am – A0 Application awarded, A1 withdrawn
08/14/2018 Award prepared: refer questions to Grants Management Specialist.
08/14/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
08/14/2018 Award prepared: refer questions to Grants Management Specialist.
08/08/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.

07/15/2018: PO informed me that A0 application has been selected for funding. I’d requested this feedback for contract extension. What a relief!
07/12/2018: Submitted A1 (resubmission)

05/2018: Phone call with PO to discuss funding potential and my situation with contract renewal. PO was optimistic but suggested a resubmission to be safe.
05/15/2018 Council review completed.
05/04/2018: Submitted JIT in response to the automated link emailed. No JIT was ever explicitly requested from PO or GMS. I guess all the documents were in order.
04/2018: Phone call with PO to discuss summary statement. PO requested a response to reviewers’ comments.

Impact score: 20
03/05/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
10/23/2017 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
10/12/2017 Application entered into system

Hello All, I learned a lot from this forum. I wanted to share the timeline for my K99 application to NHLBI here

A1 Submission:

08/22/2018 Application awarded.
08/20/2018 Award prepared.
08/01/2018 JIT requested.
06/20/2018 Pending administrative review.
06/14/2018 Council review completed.
03/09/2018 SRG review completed: Council review pending.
11/13/2017 Application entered into system

A0 Submission:

03/03/2017 SRG review completed: Application was Not Discussed.
10/12/2016 Application entered into system

Also, as a side note, you have the chance to revise your budget at the time of JIT request. In my case, they accepted the revised budget which was asking for a little more.

Just received the NoA this morning for my R01-A0 from NHLBI. Here is the timeline:

08/17/2018 Application awarded.

08/14/2018 Award prepared: refer questions to Grants Management Specialist.

06/14/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.

02/26/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.

10/11/2017 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.

10/03/2017 Application entered into system.

I thought I would share the timeline of a recent grant, which depending on your perspective is either a monument to perseverance or demonstration of the fact that, despite claims to the contrary, NIH does not really value innovation. I say the latter because the project below has barely changed since the original submission. It was eventually funded largely because we continued publishing data supporting our hypothesis. (We were then criticized during the last review for not proposing something truly innovative.) Unfortunately, the delay in securing support meant shutting down my lab and relocating myself (and my family) to a new (and lower-ranked) institution.

new A1 Impact: 23 Percentile: 6
8/15/2018 Application awarded
5/11/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
1/24/2018 Council review completed.
10/18/2017 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
7/25/2017 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
7/17/2017 Application entered into system

new A0 Impact: 39 Percentile: 35
5/11/2016 Council review completed.
3/3/2016 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
10/23/2015 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
10/14/2015 Application entered into system

A1 Impact: 32 Percentile: 20
5/13/2015 Council review completed.
3/2/2015 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
11/26/2014 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
11/14/2014 Application entered into system

A0 Impact: 53 Percentile: 50
2/26/2014 Council review completed.
12/12/2013 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
6/25/2013 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
6/12/2013 Application entered into system

{not a timeline per se, but a lesson in perseverance – 7/2018}:

Dear Writedit,
This website has been a great resource and so I thought I’d share my depressing R01 submission history from the last 18 months.
A0 (NCI) 11% (not funded)
A1 (NIGMS) 12% (not funded)
A0 (NCI) 12% (not funded)
A0 (NCI) 17% – A1 decreased to 19% (not funded)
A0 (NCI) 25% (not funded)
A0 (NIDDK) 5% (may get funded in FY19)

Just received NOA today. Thank writedit for maintaining this web! Here are the status change:
07/30/2018 Application awarded.
07/25/2018 Award prepared: refer questions to Grants Management Specialist.
07/16/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
05/29/2018 Council review completed.
02/08/2018 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
10/10/2017 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
10/02/2017 Application entered into system

However, NIGMS cut my budget ~20% without any notice, and I have lost ESI benefit from today. But anyway, I am still very happy to receive the first R01.

I am happy to share good news. My R01 grant was awarded today. I would like to share my time line for the people who are active in this forum. I especially thank to writedit for his service to the forum and his prompt reply to all my questions. I really learned a lot during this whole process.

07/05/2018 NOA
06/28/2016 Award prepared, refer any questions to GMS.
06/27/2016 Pending
05/21/2018 JIT submitted.
05/11/2018 JIT requested by GMS.
04/03/2018 Council review pending.
12/12/2017 Scientific Review Group review pending.

HI.
I am so excited that finally received my Notice of Award after months of waiting and after months of checking my eRA Commons status obsessively!

Here is my time line. Hope it helps future K awardees-

Feb 2017- First application

June 2017- Impact score 30

Oct 2017- Council review completed. Summary Statement discussed with PO. Who said she cannot promise anything, doesn’t have the budget for 2018. Reapply to be safe.

Nov 2017- Resubmission

March 2018- Impact score 25.

April-June 2018- No specific promises or signs of hope from PO. JIT submitted in May.

June 29th- Council meeting.

Jul 9 2018- Notice of Award.

This blog has been a great source of support and camaraderie, the only place to be able to see other people facing similar problems. If a K was this long-drawn, i can only imagine how R01s are!

Thanks writeedit!

Dear Writedit,

I benefit from this forum a lot. This morning I received my K99 NOA. I got my score in grey area but lucky to fall in the payline for FY2018. I would like to share my application time line with people here. Hope it will be helpful.

I also have a minor question about the salary. There is a salary cap of 75K per year in the institute, we made a budget as 75K, but NIH cut my salary as 70K. Is there any way to adjust it to the originally proposed level? Can I negotiate this with my GMS or just deal with within our department? Thank you in advance for your suggestions.

06/27/2018 Application awarded
06/21/2018 Award prepared
06/20/2018 Pending administrative review
01/24/2018 Council review completed
10/03/2017 Scientific Review Group review completed
06/20/2017 Scientific Review Group review pending
06/12/2017 Application entered into system

Thank you!

I find this blog very useful and wanted to provide some of my data to add to the pool. I received a NoA for my R01. Here is the timeline with pertinent information. Happy hunting

04/13/2018 NoA received (12:03 AM), Commons status changed to “Application awarded.” (Project start date: 04/15/2018)

04/05/2018 Commons status changed to “Award prepared: refer questions to Grants Management Specialist.”

03/09/2018 JIT submitted.

02/27/2018 Grants Management Specialist sends email request for JIT.

02/15/2018 Commons status changed to “Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.”

02/14/2018 PO email response “Yes, if you have ESI status there’s a very good chance your application will be funded.” (NOTE: this was the 1st positive news I received.)

02/14/2018 Email inquiry to PO regarding updated paylines.

02/14/2018 NIA blog publishes “we are now paying AD/ADRD percentiled research grant applications …. early-stage investigators: 23rd percentile…. You may expect an award if your application scored within these percentiles”

RESTRAINED SILENCE

10/04/2017 PO email response “Pay line will depend on availability of funds and therefore an FY18 budget allocation from the Congress. Regarding your application no issues were raised at Council.”

10/04/2017 Email inquiry to PO inquiring if anything was identified at council that would prohibit the proposal from being funded? (what I was really trying to ask here was, ‘Must I resubmit or send a rebuttal?’)

09/09/2017 Commons status changed to “Council review completed.”
(NOTE: council held on 09/26/2018)

07/10/2017 Summary Statement available. 1st email inquiry to PO. No indication of likelihood. PO indicates there are some issues which could be addressed in a resubmission. PO suggests resubmission as safest option. NOTE: I did not take this advice, score was 12 % below FY17 payline and climate in Washington is currently very supportive of funding ADRD research. According to FY17 ESI payline this application would have probably been funded without being ADRD. If my score was 25 % or above I would have probably resubmitted.

07/05/2017 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official. Changed around midnight

07/05/2017 Score Posted ~2:30 pm, 21st percentile, Impact Score 48 (ESI, ADRD)

06/30/2017 Study Section Meeting (DDNS)

02/14/2017 Commons status changed to: “Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.”

02/06/2017 A0 application entered into system (primary institute: NIA)

I received my A0 K99 from the NIMH a while back and wanted to share my timeline for those who, like me, are trying to make sense of it all:

06/12/2017 grant submitted (start date 04/01/2018)
11/07/2017 scientific review
11/08/2017 score released (impact score 20, no percentile for Ks)
11/17/2017 summary statement released
11/19/2017 email from PO requesting a 3-page response to reviewers
11/29/2017 response submitted
12/04/2017 non-automatic JIT request received “considered for EOY funding”
12/13/2017 call with PO, “looks very good” Because of human subjects concern IRB approval needed to be obtained. This took a while.
01/23/2018 IRB approval came through and final JIT documents were uploaded
01/25/2018 council meeting
01/30/2018 status: council review completed
02/12/2018 status: pending
02/14/2018 email from PO: request for inclusing data records (IDR).
02/15/2018 email from PO: “Your K99 application has been approved for funding by the NIMH Office of the Director. Congratulations!”
03/22/2018 status: award prepared
03/28/2018 notice of award
04/01/2018 start date

Thank you Writedit, and thank you community, for an invaluable website!

Got my Notice of Award today!!! I also got start date of 4/1/2018 and not December 2017 that was the start date for the submission.
Here is my timeline if interested
Resubmission 4/7/2017
Scientific review complete 6/5/2017
Council review completed 9/7/2017
Silence due to budget.
Pending administrative review 2/9/2018
JIT submitted 2/26/2018
Award prepared 3/28/2018
NOA Awarded 3/30/2018

Thank you for a great blog that helps keeping one sane.

Hi, Writedit,

Again, thank you very much for the excellent blog. Your encouragement reduced a lot of my anxiety during the waiting time. Here I would like to contribute my timeline of my R01 and hope to help other readers.

03/27/2018 Application awarded.
03/21/2018 Award prepared: refer questions to Grants Management Specialist.
02/06/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
01/30/2018 Council review completed. (NIMH)
11/20/2017 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official. (12th percentile)
07/13/2017 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
07/05/2017 Application entered into system

This blog has been very helpful for me in calming me down when I was stressed about my application and answering my questions. I received my NoA on 3/26/18. I thought I would post a timeline for my F award. (Side note this was reviewed and scored at Institute A and was funded at Institute B). Thanks again!

03/20/2018 Award prepared: refer questions to Grants Management Specialist.
02/15/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
10/20/2017 Scientific Review Group review completed. Refer any questions to Program Official.
08/14/2017 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
08/04/2017 Application entered into system

Thank you, writedit, for this very helpful blog. I recently received my notice of award for a K08 (A0 application) from NIMH, and wanted to share my timeline in case it is helpful to others. I will also share that this was my fifth NIMH grant application that I submitted over the course of the past 7 years (including F31, F32, and R34 applications). I have learned through this process that early engagement with program officers is key, that aligning project aims with programmatic priorities is at least as important as writing a scientifically sound application, and that persistence pays off!

3/5/18: Application awarded (NOA received) (source: era commons)
2/27/18: Award prepared (source: era commons)
2/13/18: Pending administrative review (source: era commons)
2/12/18: JIT information submitted
2/2/18: Second JIT request (source: NIMH Grants Management Specialist)
1/30/18: Council review completed (source: era commons)
1/12/18: JIT information submitted; spoke with program officer to ensure that rebuttal letter was sufficient
1/8/18: Rebuttal letter submitted to program officer
12/24/17: Received email from program officer stating that division was interested in funding application and requesting rebuttal letter
12/21/17: First JIT request (source: era-notify)
12/20/17: Email to program officer to discuss next steps
12/15/17: Summary statement available (source: era commons)
12/7/17: Scientific review group review completed; impact score: 27 (source: era commons)
6/19/17: Scientific review group review pending (source: era commons)
6/9/17: Application entered into system (source: era commons)
1/30/17: Began discussions with program officer about project concept

Best of luck to all!

I find this blog very useful and wanted to provide some of my data to add to the pool. I received a NoA today for my R03. Here is the timeline with pertinent information.

02/21/2018 NoA received, Commons status changed to “Application awarded.”

02/15/2018 Commons status changed to “Award prepared: refer questions to Grants Management Specialist.”

02/09/2018 JIT submitted.

02/08/2018 Phone call from PO. They convey strong enthusiasm for project, states “greater than 90% chance of funding”.

02/07/2018 3rd email inquiry to PO, no email response

02/07/2018 Commons status changed to “Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.”

02/06/2018 Commons status changed to “Council review completed.”
(council held on 02/06/2018, status updated in the PM)

02/02/2018 Just-In-Time (JIT) information is requested.

2 MONTHS OF RESTRAINED SILENCE

11/30/2017 2nd email inquiry to PO, still too early. No indication of likelihood.

11/15/2017 Resubmission entered into system (ultimately “Withdrawn by IC – Other Version Encumbered”- i.e., A0 version was funded prior to study section review of A1)

10/27/2017 Summary Statement available. 1st email inquiry to PO. PO indicates too early to know chances of funding, no FY18 budget in place. No indication of likelihood. No posted pay-lines for historic comparison.

10/23/2017 Commons status changed to “Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.” Impact Score 34 (no percentile given)

10/19/2017 Study Section Meeting

06/26/2017 Commons status changed to: “Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.”

06/12/2017 Application entered into system (primary institute: NIDA)

My application (K08 at NINDS) was funded! The start date is March 1st (next week)! It is amazing how fast it was processed. The Council met on the first this month! Thank you all for the informative comments. My timeline is as follows:

02/19/2018 NOA (Start date: 03/01/2018)
02/16/2018 Award prepared: refer questions to Grants Management Specialist.
02/08/2018 JIT submitted
02/05/2018 Getting an email from GMS requesting JIT.
02/02/2018 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
02/02/2018 Council review completed.
12/13/2017 Rebuttal submitted per PO’s request (Summary Statement was overall positive but mentioned multiple minor weaknesses, mostly technical. I was able to more or less address all comments).
09/27/2017 Scientific Review Group review completed. Impact Factor: 36 (no percentile). Council review pending. Refer any questions to Program Official.
07/19/2017 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
07/11/2017 Application entered into system

05/25/2017 Getting an email from IC notifying me that the application was not selected for funding.
05/19/2017 Council review completed.
03/03/2017 Scientific Review Group review completed. Impact Factor: 50 (no percentile). Council review pending. Refer any questions to Program Official.
10/20/2016 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
10/12/2016 Application entered into system

Thanks writedit for maintaining this blog, it’s been very helpful! We just got our NIGMS SBIR R44 / Phase II funded. I think we were incredibly fortunate and lucky. Here was our timeline:

12/20/2017 Award prepared: refer questions to Grants Management Specialist.
11/15/2017 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
06/28/2017 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
04/13/2017 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
04/05/2017 Application entered into system

END OF FY17

Hello again,

You were absolutely correct! Received my NOA this morning. As you can see below my journey was a bit longer than usual, so my advice would be to not get discouraged. Thanks for continuing to provide such a helpful resource.

07/31/2017 Award prepared: refer questions to Grants Management Specialist.
06/21/2017 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
10/27/2016 Council review completed.
06/13/2016 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
02/22/2016 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
02/11/2016 Application entered into system

I want to thank writedit for this wonderful blog. After struggling for 2.5 years, I am sharing the timeline for a recently funded R01 (ESI status).

07/26/2017 NoA, NIGMS
07/20/2017 Award prepared: refer questions to Grants Management Specialist.
05/31/2017 Council review completed.
04/15/2017 JIT sent
03/30/2017 JIT request
02/11/2017 Scientific Review Group review completed. 15 % tile
11/08/2016 Scientific Review Group review pending
11/01/2016 A1 resubmission. Application entered into system

Thought I would also share some info. The below is for an R34 to NHLBI that was reviewed by a SEP.

Effect Date Status Message
07/27/2017 Award prepared: refer questions to Grants Management Specialist.
06/14/2017 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
06/08/2017 Council review completed.
03/20/2017 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
10/20/2016 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
10/17/2016 Application entered into system

Hi writedit — thank for the response and the excellent blog! My application was funded, so I wanted to share my timeline:

06/28/2017 Award prepared: refer questions to Grants Management Specialist.
05/26/2017 Pending administrative review.
03/01/2017 Scientific Review Group review completed: Council review pending.
10/25/2016 Scientific Review Group review pending.
10/17/2016 Application entered into system

Just received NOA from NHGRI for my R01. I used modular budget and got no budget cut. I am a new investigator but not an early stage investigator. Impact score 25, percentile 8.

Effect Date Status Message
07/19/2017 Award prepared: refer questions to Grants Management Specialist.
03/13/2017 Pending administrative review. Refer any questions to Program Official or Grants Management Specialist.
02/07/2017 Council review completed.
10/06/2016 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
10/06/2016 Scientific Review Group review completed: Council review pending. Refer any questions to Program Official.
06/20/2016 Scientific Review Group review pending. Refer any questions to the Scientific Review Administrator.
06/06/2016 Application entered into system

Thank you so so so much for your response !!!

I just want to confirm again about the FY 2018.

Here is the timeline of my R21 application.

11/15/2016 Application entered into system
11/23/2016 Scientific Review Group review pending.
03/07/2017 Scientific Review Group review completed.
05/03/2017 Council review completed.

As you can see, I submitted my application in November, 2016. So, I thought my award is for FY2017.

Hi Writedit,
Just received NOA from NIA and wanted to share timeline if it helps others.
Timeline as new faculty:
06/05/2015 – 1st submission to regular study section = not discussed (At first, I was admittedly very embarrassed … now I tell any new PI so they see it can end with a positive outcome… one step at a time).
12/16/2015 – Revised but sent to PAR for AD as A0 = impact score 47, 41%
06/07/2016 – Revised and sent to same PAR for AD as A1 and included all suggested changes and new data = impact score 29, 14% (*last cycle for ESI status). I let my PO know that I was losing ESI after this cycle and that seemed to be a relevant fact.
Council 01/2017 and PO on fence about state of budget and funding
I emailed PO periodically – through March 3rd – PO had little info to share but always responded and provided a date to follow-up. Have always had good interactions with NIA POs!
3/3/2017 – PO indicates application on list to be paid
5/15/2017 – NOA; but cut in budget despite being AD (~20%)

What is your advice regarding conversations with PO to scale back the science so it can fit into the revised budget?

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