Standardized Process for JIT Requests & Electronic Submission

I should leave the country more often. Last Friday, the NIH released a notice indicating that to:

reduce application confusion and to minimize requests from NIH staff for JIT submissions, NIH is revising its business processes so applicants will have better information on when JIT submissions are required …

Hallelujah.

Specifically:

Beginning April 20, 2012, applications receiving an impact score of 40 or less will receive a standard notice and request for submitting JIT information … Notices will be sent via e-mail from NIH eRA Commons to the PI 2 weeks after release of the impact score …

They make it clear that this threshold is not intended to reflect the payline of any IC and that they will “review the JIT notification trigger level to determine if additional adjustments are needed to improve the process.” I assume PIs with applications scoring above 40 to be funded by exception will be asked by their PO to submit JIT via the live link available for all applications on eRA Commons, which the notice also takes care to explain does reflect likelihood of funding or any genuine need for JIT submission:

For all applications, the eRA Commons JIT link will be opened and available for submission of JIT information within 24 hours after the impact score has been released. … Since the JIT link will be available for all applications, applicants should not rely on this as an indicator of the need to submit JIT information; instead they should rely on the JIT notification described above and any specific requests from NIH staff.

My thanks to OER for this simple but very helpful adjustment to this process.

As a reminder, JIT information is needed “at least 60 days before the applicant’s proposed project period start date (or sooner if requested by the IC)” and includes:

  • Current Other Support: Provide active support information for all individuals designated in an application as senior/key personnel—those devoting measurable effort to a project. Other support includes all financial resources, whether Federal, non-Federal, commercial or institutional, available in direct support of an individual’s research endeavors, including but not limited to research grants, cooperative agreements, contracts, and/or institutional awards. Training awards, prizes or gifts are excluded. Sample format pages are available (Word or PDF), however, there is no specific form provided to report on “Current Other Support.” Effort devoted to projects must be measured in person-months.
  • For all senior/key personnel, provide details on how you would adjust any budgetary, scientific, or effort overlap if this application is funded.
  • For Career Development Award applications, information on all active support for the candidate, sponsor(s), co-sponsor(s), and Senior/Key Personnel may be requested by the awarding component prior to award.
  • Certifications:

  • IACUC Approval Date: If the proposed project involves research using live vertebrate animals, the verification date of IACUC approval along with any IACUC-imposed changes must be submitted. Pending or out-of-date approvals are not acceptable.
  • IRB Approval Date: If the proposed project involves human subjects research, the certification date of IRB review and approval must be submitted. Pending or out-of-date approvals are not acceptable.
  • Human Subjects Education: If the proposed project involves human subjects research, certification that any person identified as senior/key personnel involved in human subjects research has completed an education program in the protection of human subjects must be submitted.
  • Human Embryonic Stem Cells (hESCs): If the proposed project involves hESCs and the applicant did not identify an hESC line from the NIH Human Embryonic Stem Cell Registry in the application, the line(s) may be submitted as an “Other Upload” file.
  • Other Information Requested by the Awarding IC: Additional JIT information (i.e., revised budgets, changes to the human subjects, or vertebrate animal sections of the application) may be requested by ICs on a case-by-case basis. These should be submitted as an “Other Upload” file.

2 Comments »

  1. JIT! said

    Here’s an “Other Support” question. A post-doc received notice that she would receive both a private foundation fellowship and an NRSA. She asked the private foundation if she could defer for a year, so she could accept the NRSA and then switch to the foundation fellowship. The foundation agreed, and the foundation fellowship should now begin after the 1st year of the NRSA is finished.

    So, in her “Other Support” for her JIT, does she have to list the private foundation fellowship as pending? Of course she would list it in next year’s JIT, prior to the actual overlap (in fact, she would probably turn down the NRSA in favor or the foundation fellowship next year). But what about this year?

    • writedit said

      The foundation fellowship is pending, not awarded, so it can be listed as pending (start date after completion of the first year of the F32).

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